13 steps to complete
The Calendar page allows you to create company-wide calendar events that are viewable in the Web Office.
Read more: 1.6. Adding Events to the Calendar
The Calendar is available through the Web Office Home > Calendar widget, and the Web Office Calendar page.
In Web Office Admin, navigate to: Content Management > Calendar.
Click the + ADD EVENT button.
The Add Calendar Item pop-up window opens.
Enter the event’s Name.
Enter the event’s Description.
If it’s an all-day event, click the All Day Event toggle on.
Click the Timezone (Search) dropdown, and select the event’s timezone.
If the All Day Event toggle is off, you can select the Event Start and End Date and the Start and End Time.
If you want your event to repeat, click the Repeat toggle on.
Once toggled on, the Event Repeat Type dropdown reveals.
How often do you want this event to show?
- None – Default (one-time event)
- Weekly (i.e., Every Wednesday)
- Bi-Weekly (i.e., Every other Wednesday)
If the Repeat toggle is on and you’ve selected an Event Repeat Type, then you can set the date the event stops repeating by clicking the ADD REPEAT END DATE button.
Add a Location (area and city) where the event will be held.
This can be a physical location or just the city/state. A selection menu will populate as you type with suggestions. A link to Google Maps will generate in the Web Office Calendar.
Select the Event Type.
There are two types of Calendar Events: Corporate or Shared.
- Corporate events are those that are created and managed by corporate.
- Shared events are created by associates in the Web Office. When creating an event, associates can add to one or both of the following calendars:
- Private Calendar
- Shared Calendar
To disable Shared calendar event
1. In Web Office Admin, navigate to Administration > Admin Settings.
2. In the Admin Settings page, click the Disable shared calendar events toggle on.
3. The page saves automatically.
Click the Published toggle on to publish the event now after you save the configuration.
Alternatively, you can publish the event from the Events List by clicking the Publish icon.
The rest of the settings are Multi-Faceted Configuration (MFC).
Enter your specific configurations on who can view the calendar item.
Step-by-step guide: How to Configure a Page Element in Web Office Admin with MFC
Once all required fields are complete, click SAVE.
To edit an event, click the Edit icon. While editing, If you want to take over a Shared event, you can change Event Type to Corporate. This will remove the associate from the event and they will no longer have the ability to edit. You can’t change the event type back to Shared after it is changed to Corporate.
Reminder: The event will only show in the Web Office for the logged in associate if it is published and the correct configuration settings are in place.
You now know how to add a calendar event to the Web Office Calendar with Web Office Admin.