Adding Items to Track Stock Levels

Learning Experience Team

January 16, 2021 00:13

Admin: Corporate Admin
Page: Inventory > Stock Levels
URL: [CLIENTID].corpadmin.directscale.com/Corporate/Inventory/Levels
Permission: ViewStockLevels(), InventoryReports()

Add inventory items to track their stock amounts.

Adding an Item

Select a Warehouse.
Click the + Add Item button.

The Add Item pop-up window opens.
In the pop-up, enter the item name or SKU in the Item field and select the inventory item from the search results.

If an item has options (Small, Medium, etc.), add the options instead of the main item. This method allows you to accurately track each option’s stock and not the item as a whole.

Add items that are shippable.
Click Save changes.

Adding Initial Stock Amounts

Your item adds to the Stock Levels Table.

Initially, the item will display an "Out of Stock" status and zeros in each column. To enter stock amounts:

Click the Adjust Levels button to enter the correct stock levels.
Enter the On Hand and Reorder Level amounts.
Click Save Changes.

Configuring the Added Stock Item

Click either the SKU or the Description links to configure the stock item.

You navigate to the Stock Item Detail page.
On the page, complete the necessary fields:
- Burden Cost Per UOM - Enter the associated costs per unit of measurement. Burden Cost Per UOM relates to the overhead and indirect labor costs involved in the item’s manufacturing.
- Reorder Level - Enter the preset level of sold stock at which you would place an order with your suppliers.
- Track Stock Levels - Enable/disable stock tracking.

You can also track only the Bill of Material.

When tracking the Bill of Material (BOM), the item’s Status on the Stock Levels page will display as "Track BOM". When an item has this status, the Stock Levels page no longer tracks the item’s stock. Instead, it follows the Line Items stock included with the BOM. Because of this, you must add the Line Items, included with the BOM, to the Stock Levels page.

To learn more about adding product line items and for more information on the Bill of Material section, see Setting Up Pack SKUs.

Understanding Stock Levels Amounts

On Hand

On Hand is the amount you have on your "shelves".

The On Hand amount is useful if you are doing an inventory count. If you allow your customers to buy out of stock items, On Hand can display with a negative amount. To disable this, see Adding Stock Setting.

Available and Committed

Available is how many items in total items you can sell.
Committed is the amount sold.

On Hand - Committed = Available

Committed should never display a negative number. If this occurs, remove the item with this display and re-add it to the list.

Reorder Level

Reorder Level is the preset level of sold stock at which you would place an order with your suppliers. When On Hand and Available are less than or equal to the Reorder Level, the item status will display as "Low on Stock".

When an item’s On Hand and Available are 0, its display will be "Out of Stock".

In Transit

In Transit is the amount of stock with a Return Merchandise Authorization created and marked Shipped. The items are on their way from the customer back to their warehouse(s). This status can also signify the number of items within a shipped Purchase Order.

Stock Level Scenarios

Example 1. When a pre-order is placed (an item not shipped):

On Hand stays the same
Committed goes up
Available goes down

Example 2. When an order is shipped:

On Hand goes down
Committed goes down
Available stays the same

Example 3. When a pre-order is refunded/canceled:

On Hand stays the same
Committed goes down
Available goes up

Example 4. When a shipped order is returned:

On Hand goes up
Committed stays the same
Available goes up